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 UCLA Policies & Procedures | UCLA Policy 880: Space Management 
UCLA Policy 880.1: Request for Additional Space 
or Modifications to Existing Space 

UCLA Policy 880.2:Request for Off-Campus Real Estate Leasing  
Department Authorization Form

UCLA Policy 880.1: Requests for Additional Space or Modifications to Existing Space

Issuing Officer: Administrative Vice Chancellor
Responsible Dept: Capital Programs
Effective Date: April 28, 1999
Supersedes: UCLA Procedure 410.1, dated 5/1/79:

I. REFERENCES

1. UCLA Policy 880, Space Management, 4/28/99;
2. UCLA Policy 880.2, Requests for Off-Campus Real Property Leasing, 1/1/99.

II. BACKGROUND

UCLA Policy 880 sets forth responsibilities for campus space management, describes factors to be considered in the analysis of new space requests, and specifies certain space inventory reporting requirements. This procedure addresses requests for additional campus space or modifications to existing space.

III. PROCEDURES

RESPONSIBILITY

ACTION

Department, School, or
Unit Head (Requestor)

Prepares initial space request for review and approval by Campus Officer to whom authority has been delegated for assignment of space.

 

 

Space requests should contain the following:

  • Justification in terms of goals, objectives, or new program plans;
  • Description of space requirements (number of rooms and square feet);
  • Description of usage (e.g., instructional, office);
  • Evaluation of alternatives for space explored within requestor’s area; and
  • Impact on programs or activities of inability to obtain additional space.

Campus Officer

Reviews space requests and may engage the technical assistance of Campus Capital Programs or Health Sciences Capital Projects for analysis of space needs.

If request is approved, may assign new space or reassign existing space under Campus Officer’s jurisdiction to subordinate units or delegate this responsibility to unit heads. Any space changes are to be reported to the Associate Vice Chancellor, Administrative Services. Space Inventory Services provides staff assistance for this function.

OR

Determines that a reassignment of space from another jurisdiction is required. May engage the technical assistance of Campus Capital Programs or Health Sciences Capital Projects for analysis of space needs. 

Submits proposal for reassignment of space from another jurisdiction to the Administrative Vice Chancellor.

Administrative Vice
Chancellor

 

Reviews proposal and if approved, confers with the Executive Vice Chancellor/Chancellor for his approval.

If reassignment of space is recommended, the Administrative Vice Chancellor’s staff assists in coordinating the process between affected Campus Officers.

 OR

If capital improvement is recommended, directs Capital Programs or Facilities Management, as appropriate, to assist Campus Officers in facilitating necessary changes.

OR

If leasing off-campus space is recommended, authorizes Real Estate Office to facilitate lease request. (refer to UCLA Procedure 880.2). 
Issuing Officer
/s/ Peter W. Blackman
Administrative Vice Chancellor
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Last updated 06/25/01